Food Safety and Integrity Coordinator – Berkeley, CA

Primary Role: The FSI Coordinator provides administrative and research support, as well as assistance to the FSI Department and cross-functional internal customers. 

Essential Functions:

§ Ensures all FSI documentation is kept current and accessible; including organic system plan documentation, affidavits, certificates, specifications, and other food safety departmental documents.

§ Responsible for updating and maintaining the accuracy of specific data bases including:

- Ingredient master that acts as binding agreements between QAI and CB&C.
- SSII
- iCiX
- Sharepoint

§ Responsible for managing submissions of new products for QAI certification.  Requires coordination with various internal departments to ensure established timelines are achieved.

§ Responsible for collection, maintenance, and distribution of weekly/monthly documents to FSI team – including KPI’s, FSI meeting notes, team calendar, etc.

§ Responsible for completion and distribution of Packaging Approval Notifications (PAN) to both internal and external team in a timely manner.

§ Supports the development and management of specifications. 

§ Supports the FSI Manager–Ingredients and the FSI Ingredient Analyst with the management of food safety programs at all new and existing vendors.  Responsibilities include, but are not limited to:

- Requesting, gathering and tracking information for the VQE process
- Communicating vendor deficiencies to the Ingredient Team
- Supporting special projects and troubleshooting as needed

§ Supports FSI Managers–Finished Products with, but is not limited to:

- Distribution center management programs
- Copacker management programs
- Consumer complaint tracking and resolution

§ Supports the FSI Compliance Manager with, but is not limited to:

- Requesting, gathering, and updating information for wrapper documents
- Proof-reading wrapper documents
- Ensure certifications are current

§ Provide administrative support and special project work for the Director of Food Safety & Integrity.

§ Other duties as assigned.

Requirements:
Key Skills:

§ Successful experience in leading multiple projects, managing priorities.

§ Strong communication skills a must – both written and verbal.

§ Strong project management, implementation and organizational skills.  Ability to drive and implement programs and procedures with cross-functional partners.

§ Ability to manage documentation is critical.

§ Experience and proficiency with desktop applications (Word, Excel, Access, Sharepoint)

§ High initiative, highly innovative and creative – expectation for continuous improvement of processes

§ Working knowledge in the following areas a plus:

- Organic regulations
- FDA & USDA Requirements
- Quality Programs:  SOP’s, GMP’s, Microbiology
- Document control systems

Qualifications:

§ Bachelor’s degree, preferably in Food Science or applicable science. 

§ Minimum of four years experience; with one to two years in the food industry or related field preferred,

§ Demonstrated problem solving skills.

§ Administrative experience should include responsibility for organizing heavy work volumes, creating and updating spreadsheets, data entry, formatting and typing documents.

§ Team collaboration skills are essential, as are attention to detail, initiative, work organization, and follow-up.

§ Demonstrate integrity, maturity, and a constructive approach to challenges.

Direct Reports: None, part-time technicians when necessary

Travel: 5 - 10% of the time.

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