Food Safety and Integrity Coordinator – Berkeley, CA

Primary Role: The FSI Coordinator provides administrative and research support, as well as assistance to the FSI Department and cross-functional internal customers. 

Essential Functions:

§  Ensures all FSI documentation is kept current and accessible; including organic system plan documentation, affidavits, certificates, specifications, and other food safety departmental documents.

§  Responsible for updating and maintaining the accuracy of specific data bases including:

- Ingredient master that acts as binding agreements between QAI and CB&C.
- iCiX
- Sharepoint

§  Responsible for managing submissions of new products for QAI certification.  Requires coordination with various internal departments to ensure established timelines are achieved.

§  Responsible for collection, maintenance, and distribution of weekly/monthly documents to FSI team – including KPI’s, FSI meeting notes, team calendar, etc.

§  Responsible for completion and distribution of Packaging Approval Notifications (PAN) to both internal and external team in a timely manner.

§  Supports the development and management of specifications. 

§  Supports the FSI Manager–Ingredients and the FSI Ingredient Analyst with the management of food safety programs at all new and existing vendors.  Responsibilities include, but are not limited to:

- Requesting, gathering and tracking information for the VQE process
- Communicating vendor deficiencies to the Ingredient Team
- Supporting special projects and troubleshooting as needed

§  Supports FSI Managers–Finished Products with, but is not limited to:

- Distribution center management programs
- Copacker management programs
- Consumer complaint tracking and resolution

§  Supports the FSI Compliance Manager with, but is not limited to:

- Requesting, gathering, and updating information for wrapper documents
- Proof-reading wrapper documents
- Ensure certifications are current

§  Provide administrative support and special project work for the Director of Food Safety & Integrity.

§  Other duties as assigned.

Key Skills:

§  Successful experience in leading multiple projects, managing priorities.

§  Strong communication skills a must – both written and verbal.

§  Strong project management, implementation and organizational skills.  Ability to drive and implement programs and procedures with cross-functional partners.

§  Ability to manage documentation is critical.

§  Experience and proficiency with desktop applications (Word, Excel, Access, Sharepoint)

§  High initiative, highly innovative and creative – expectation for continuous improvement of processes

§  Working knowledge in the following areas a plus:

- Organic regulations
- FDA & USDA Requirements
- Quality Programs:  SOP’s, GMP’s, Microbiology
- Document control systems


§  Bachelor’s degree, preferably in Food Science or applicable science. 

§  Minimum of four years experience; with one to two years in the food industry or related field preferred,

§  Demonstrated problem solving skills.

§  Administrative experience should include responsibility for organizing heavy work volumes, creating and updating spreadsheets, data entry, formatting and typing documents.

§  Team collaboration skills are essential, as are attention to detail, initiative, work organization, and follow-up.

§  Demonstrate integrity, maturity, and a constructive approach to challenges.

Direct Reports: None, part-time technicians when necessary

Travel: 5 - 10% of the time.

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