Field Operations Administrator - Food
Safety
Fairfield New
Jersey United States
Industry
or Theme: Agriculture & Food,Chemical,Consumer
Goods & Retail,Industrial Manufacturing,Life
Sciences Functional Area: Administration Contract Type: Reference Number:
US02304 Listing Date: 23.04.2012 00:00:00 Closing Date: 21.05.2013 00:00:00
Primary Responsibilities
Schedule
Food Safety audits and provide specific administrative assistance following
official methods and company Standard Operating Procedures (SOPs) under
direct supervision.
Reporting to
Consumer
Testing Services
Specific responsibilities
Work
with Customer service to develop and implement a schedule for Food Safety
audits.
Monitor Certification Request site on SharePoint to schedule Initial
Factory Inspections for new certification clients.
Perform cursory review of new service requests for completeness,
compliance to company requirements, necessary supporting documentation
before
Maintain auditor database with info regarding latest qualifications /
approvals / training.
Provide auditors with updated info regarding programs and assignments
Input Corrective Action Requests (CARs) from Audits into client CAPA
system and follow-up with clients regarding responses. Provide responses to
Manager for review and approval.
Maintain an organized filing system for Audit reports
Act as liaison between Client, Customer Service dept
and Auditor to arrange auditor within the clients timeframe
Revise report templates, datasheets, and other administrative work as
required
Arrange for the procurement of samples for in-store pickup by locating
available goods, placing order and orchestrating the pickup and shipment
then providing the cost to the relevant Customer Service Representative. In
some cases, travel to a local store to
Process purchase orders for subcontracted services.
Process expense reports for field staff with minimal IT connections
Other projects and tasks assigned by company and supervisors and other
administrative tasks as required.
Profile
o Experience with GMP/HACCP, GFSI
or in food safety services REQUIRED.
o Works under direct guidance, independently or
part of a team.
o Organized with samples, data, equipments, and
other material so Familiarity with a Company and Laboratory Quality and
Operation systems
o Effective time management skills
o Effective understanding, written and verbal skills
o Takes initiative to learn and grow.
o Able to learn and apply new knowledge after
training.
o Acts with a sense of urgency.
o Self starter in managing workload, prioritize
and handling multiple tasks able to prioritize tasks on a day
Skills
o
Windows-based computer programs including MS Word, Outlook, Excel and
SharePoint
o Must be able to compose a document from multiple sources of data and
requirements
o Effective understanding, written and verbal
skills
Additional information
We provide a competitive compensation package and a wide range of benefits;
including Medical, Dental, Vision, Retirement programs, and Company Paid
Life Insurance.
SGS is much more than just a place to work. It's a place where you can put
your innovative thinking and business skills into high gear and grow.
The requirements listed above are not meant to be an exhaustive list of
the knowledge, skills, and/or abilities required for this position.
This job description should not be construed as an exhaustive statement
of essential functions, duties, responsibilities or requirements, but a
general description of the job. Nothing contained herein restricts the
companys rights to assign, change or reassign duties and responsibilities
to this job at any time.
SGS is an Equal Opportunity Employer.
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