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Assistant Laboratory Manager

Location:

Grand Prairie, Texas


Description

ASSISTANT LABORATORY MANAGER

GRAND PRAIRIE, TX

JOB SUMMARY

The function of this position is to assist in the supervision of laboratory operations with emphasis on microbiological and chemical techniques, including processes, quality control, reporting, and interpretation of results. The Assistant Laboratory Manager will have frequent contact with the laboratory client base as well as Area Supervisors and Corporate Quality Supervisor to assist the Laboratory Manager in the daily laboratory functions.

ESSENTIAL RESPONSIBILITIES

Supervise laboratory operations to maintain quality and efficiency

Participate in laboratory scheduling

Ensure that aseptic/microbiological and sound chemical techniques are applied to the daily workload

Ensure the technical accuracy and quality, of laboratory results and final report generation

Participate in laboratory personnel training, reviews, and goal setting/personal growth, in particular for microbiology departments

Provide feedback with regard to placement of laboratory personnel in appropriate laboratory areas to ensure efficiency and staff success

Report concerns of equipment failures and non-compliance of supplies and reagents

Participate directly in quality control procedures and documentation to support compliance timeliness and compliance with ISO 17025 guidelines

Participate as an interface for the laboratory client base, particularly related to communication of results

Participate in non-routine projects as delegated by the Laboratory Manager

Participate in the process of final report summary for shelf-life evaluations and food borne illness reports

Independently pursue and have a working knowledge of processes, procedures, or techniques in accordance with the Food Safety Net Services Methods Manual, Quality Manual, Chemical Hygiene Plan, Safety Manual, and approved laboratory procedures

Maintain a high degree of technical competence by reading scientific journals, attending professional workshops, and being aware of food industry issues and trends.

Perform other duties as assigned

Provide guidance to Area Supervisors to ensure that laboratory processes are managed with the highest quality and efficiency

Provide recommendations of staff schedules in collaboration with the Area Supervisors to the Laboratory Manager

Request training and re-training for laboratory staff

Encourage increased working knowledge of procedures by laboratory staff

Periodically review and visually audit laboratory staff to ensure compliance with methods

Authority to write and deliver performance reviews in collaboration with the Laboratory Manager

Alert Laboratory Manager of need for repair services for malfunctioning equipment as well as request new equipment with the proper price quotations

Isolate needs for any retests of client samples based on quality control concerns or abnormal results

Communicate directly with clients on laboratory results

Authority to approve final analytical reports and stop delivery of results based on abnormal values

Approve Pathogen Log entries and participate in client communications in collaboration with the Laboratory Manager

Travel is required and at the discretion of management

OTHER DUTIES

Perform other duties as assigned

SUPERVISORY RESPONSIBILITIES

Directly supervises employees. Carries out all responsibilities in accordance with the organization's policies, standard operating procedures and best practices. Ensures compliance with all applicable laws and regulations at all times. Responsibilities includes interviewing, hiring, training and mentoring employees; evaluate performance of assigned personnel, monitor performance action plans for employees, improve operational efficiencies by focusing on customer service and maximizing production and profit; will direct work flow; maintain harmony in the workplace and professional business demeanor at all times.

MINIMUM QUALIFICATIONS

BS degree in Microbiology, Chemistry, Food Technology, or related field

Post Graduate degree or graduate level courses in Microbiology, Chemistry, Food Technology, or related field preferred

Experience in a microbiological and/or chemical testing environment

Three years experience in a commercial food-testing laboratory

Or equivalent combination of education and experience

KNOWLEDGE, SKILLS, and ABILITIES

To perform the job successfully, an individual should demonstrate the following:

Analytical - Synthesizes complex or diverse information; Collects and researches data; Designs work flows and procedures

Design - Generates creative solutions; Uses feedback to modify designs; Demonstrates attention to detail

Problem Solving - Identifies and resolves problems in a timely manner; Develops alternative solutions; Uses reason even when dealing with emotional topics

Project Management - Develops project plans; Coordinates projects; Manages project team activities

Technical Skills - Strives to continuously build knowledge and skills; Shares expertise with others

Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Meets commitments

Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Keeps emotions under control

Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Demonstrates group presentation skills; Participates in meetings

Written Communication - Writes clearly and informatively; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information

Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed

Visionary Leadership - Inspires respect and trust; Provides vision and inspiration to peers and subordinates

Change Management - Communicates changes effectively; Builds commitment and overcomes resistance

Delegation - Delegates work assignments; Matches the responsibility to the person; Gives authority to work independently

Leadership - Exhibits confidence in self and others; Inspires and motivates others to perform well; Gives appropriate recognition to others

Managing People - Includes staff in planning, decision-making, facilitating, and process improvement; Makes self available to staff; Solicits and applies customer feedback (internal and external); Fosters quality focus in others; Improves processes, products, and services; Continually works to improve supervisory skills

Quality Management - Looks for ways to improve and promote quality

Business Acumen - Understands business implications of decisions; Displays orientation to profitability; Aligns work with strategic goals

Cost Consciousness - Works within approved budget; Contributes to profits and revenue; Conserves organizational resources

Diversity - Demonstrates knowledge of EEO policy; Educates others on the value of diversity; Promotes a harassment-free environment

Ethics - Treats people with respect; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values

Organizational Support - Follows policies and procedures; Supports organization's goals and values

Strategic Thinking - Develops strategies to achieve organizational goals

Judgment - Exhibits sound and accurate judgment; Makes timely decisions

Motivation - Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles

Planning/Organizing - Uses time efficiently; Organizes or schedules other people and their tasks; Develops realistic action plans

Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Accepts responsibility for own actions; Follows through on commitments

Quality - Applies feedback to improve performance; Monitors own work to ensure quality

Quantity - Strives to increase productivity

Safety and Security - Observes safety and security procedures; Reports potentially unsafe conditions

Adaptability - Manages competing demands; Able to deal with frequent change, delays, or unexpected events

Attendance/Punctuality - Ensures work responsibilities are covered when absent

Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Commits to long hours of work when necessary to reach goals

Initiative - Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities

Innovation - Displays original thinking and creativity; Generates suggestions for improving work

Language Skills

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations

Ability to write reports, business correspondence, and procedure manuals

Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public

Mathematical Skills

Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry

Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations

Reasoning Ability

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists

Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form

Computer Skills

To perform this job successfully, an individual should have knowledge of LIMS and Microsoft Office Products software

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Regularly required to stand, sit, walk, use hands and arms, talk and hear

Occasionally lift up to 25 pounds

Color vision and depth perception

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Potential exposure to odors, fumes, airborne particles, hazardous chemicals, and microbiological pathogens

Noise level varies from quiet to loud

Temperature varies from hot to cold

Interactive and fast-paced team oriented tasks

SAFETY:

Required to wear appropriate protective clothing

Required to use appropriate protective equipment

Responsible for the safety of oneself and others working within their area

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