Management Analyst - Washington, DC

Vacancy No.



Food Safety and Inspection Service


$73,100.00 to $113,007.00


04 to 04





Open Date


Close Date


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Who may apply

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Job Description (Please follow all instructions carefully)

Department Of Agriculture
Food Safety and Inspection Service
Sub Agency:
Food Safety and Inspection Service, USDA
Job Announcement Number:
Job Title:
Management Analyst
Salary Range:
73,100.00 - 113,007.00 USD /year
Series & Grade:
Promotion Potential:
Open Period:
Wednesday, November 18, 2009 to Wednesday, December 02, 2009
Position Information:
Full Time Permanent
Duty Locations:
1 vacancy - Washington DC Metro Area, DC
Who May Be Considered:

Current FSIS employees serving on a career-conditional or

career appointment in the local commuting area.

Job Summary:



The Food Safety and Inspection Service FSIS) is a public health

regulatory agency of the U.S. Department of Agriculture (USDA).  Our

mission is to protect consumers by ensuring that the commercial

supply of meat*, poultry, catfish and egg products moving in

interstate commerce or exported to other countries is safe and

correctly labeled and packaged.  We offer opportunities for future

merit-based promotion, career enhancement and professional

development; flexible work schedules; and transit subsidies in some

locations.  For more information about the agency, visit FSIS.


* The "Food Conservation and Energy Act of 2008", also referred to

as the "2008 Farm Bill", was signed into Law on June 18, 2008. The

Farm Bill amends the Federal Meat Inspection Act (FMIA) to include

Catfish as an amenable species under the Act.


This position is located in the Office of Public Affairs and

Consumer Education (OPACE), Office of the Assistant Administrator

and you would be responsible for ongoing and special administrative,

analytical, and evaluative projects assigned by your supervisor or

initiated by yourself to meet management needs and the necessary

coordination, liaison, and correspondence associated with such



This position is covered by the Public Health Human Resource System

(PHHRS) Demonstration Project.


Effective July 19, 2009, FSIS began operating under the PHHRS, a Pay

Banding and Pay for Performance Demonstration Project, in which non-

bargaining unit positions will be classified by career path,

occupational series, and pay bands rather than the traditional

General Schedule (GS) grades in the Federal Service.  The AP-04 pay

band is equivalent to the GS-12/13 grade levels. 


PHHRS will allow FSIS the flexibility to offer exceptional

candidates higher salaries than most other Federal agencies. 

Additionally, employees will be eligible to receive an annual pay

increase based upon performance.


For more information on PHHRS, including information on its pay

tables and how it will benefit employees, please visit PHHRS.

Key Requirements:

  • This announcement may be used to fill one or more vacancies.
  • Relocation expenses will not be paid.

Major Duties:

Your duties will include:


*Participating in developing and executing broad policies pertaining

to overall administrative management activities through the Office

of Public Affairs and Consumer Education (OPACE).


*Keeping abreast of the latest developments and practices related to

programs administered by the staff and utilizing such knowledge in

preparing responses to inquiries and making recommendations for

improvement or change.


*Conducting and/or participating as a team member in special

projects, studies, or analyses dealing with issues or problems that

have implications for the program.


*Developing and organizing information and participating in the

development of recommendations for improvement based on study



*Providing liaison between program operations and Agency management

divisions to keep current on policies and procedures and to alert

supervisor to changes and actual/potential problem areas.


*Conveying change/problem data to appropriate program managers.


*Developing policies and procedures for managing expenditures of

funds and recommending alternative methods that better serve program



*Participating in directing, integrating and administering budget

and fiscal operations activities.


*Working closely with the supervisor in formulating, developing, and

implementing the budget which includes formulating budget estimates,

compiling and preparing budget justifications, monitoring status of

funds, and initiating necessary budget reprogramming.


*Correlating and analyzing narrative and statistical material in

order to make appropriate recommendations/commitments for action

concerning budget estimates, obligations, allotments, travel costs,



*Analyzing individual components of the budget including obligations

to identify patterns, shifts in funding, or potential fiscal



*Identifying areas needing attention and recommending courses of



*Preparing comprehensive oral and written reports or presentations

for supervisor that document findings and conclusions and illustrate

the effects and ramifications of proposed recommendations.


*Consulting with program managers to identify budget needs and



*Interpreting and applying regulations, policies, and procedures to

a wide variety of administrative matters which impact activities

throughout the areas assigned program areas.


*Coordinating a variety of administrative services activities to

include the procurement of needed space, equipment, supplies,

printing, etc.


*Developing operating procedures, policies, and instructions in

order to facilitate and improve the effectiveness of these services

to assigned offices.


*Ensuring that procurement actions are correctly processed and



*Coordinating and performing regular review of contracts to include

serving as the Contracting Officer's Technical Representative for

oversight of selected contracted.


*Evaluating requests for services.


*Maintaining a close working relationship with Office of Management

offices on matters involving procurement of goods and services,

equipment maintenance, transportation, telephone service, safety,

property management, etc.


*Providing professional guidance and direction related to specific

electronic administrative database systems in assigned program areas

to include providing technical assistance to employees concerning

proper use and maintenance, ensuring problems are addressed and

proposing enhancements when required, etc.


*Serving as the database administrator for the budget system with

primary responsibly for assuring that data is accurate and timely

and recommending changes in accounting and budget reports as



To qualify at the AP-04 level, you must have one year of specialized

experience equivalent to the AP-03 level (or GS-11 or equivalent in

another pay system) in the Federal Service AND if you are a current

Federal employee, you must have 52 weeks or more at the AP-03 level

(or GS-11 or equivalent in another pay system) or higher to meet the

time-in-grade/band requirement.


Examples of qualifying specialized experience includes advanced

administrative experience that has demonstrated mastery of the

functions, principles, techniques and current trends in planning,

analysis, organizational management, and management theory and

demonstrated experience and skill in planning, developing

and completing assigned projects and experience solving complex

planning and management problems.


All qualification requirements must be met within 30 days after the

closing date of this announcement. Additional information on the

qualification requirements is outlined in the OPM Qualifications

Standards Handbook of General Schedule Positions. Click here: for more information.


All supporting documents in the "How to Apply" section must be

submitted by 11:59 PM (Eastern Time) on the closing date of the



Current FSIS employees do not have to provide an SF 50, DD 214 or

performance appraisals.

How You Will Be Evaluated:

Applicants are evaluated in accordance with Merit Staffing

procedures which govern status candidates.  All are rated on the

extent and quality of experience, education, and training relevant

to the duties of the position.  An automated ranking system, based

on the on-line application process is used.  Before any certificate

can be issued to the selecting official, the resume is reviewed

carefully by an HR Specialist to ensure that (a) minimum

qualification requirements are met and (b) the resume supports the

answers provided to the job-specific questions. 


Please note that your resume must thoroughly support your responses

to the applicant assessment questions.  High self-assessment in the

applicant questions that is not supported by information in your

resume may eliminate you from best-qualified status and subsequent

referral to the selecting official. 


There are several parts of the application process that affect the

overall evaluation of your application: the applicant assessment

questions (please note that "see resume" or a similar unspecific

response as an answer to a vacancy question may disqualify you from

further consideration), the core questions, supplemental

documentation submitted, and your resume. This automated application

system simplifies the application process by replacing the former

KSA job-element questions with the on-line applicant assessment

questions. Your resume is an essential part of the process for

determining if you meet the basic qualifications of the position and

whether you are found to be best qualified.  Therefore, it is

important to thoroughly explain what you did and how you did it,

rather than just listing your current and former employers.


NOTE: If you are changing series and/or your position involves the

performance of more than one type of work, it is essential that

approximate percentages of time be identified in your application

for those specific duties you feel describe experience which will

qualify you for this position as required by the specialized

experience described in this announcement. Failure to provide

approximate percentages could impact your qualifications

determination for this position.

To preview questions please click here.

Working for FSIS offers a comprehensive benefits package that

includes, in part, paid vacation, sick leave, holidays, life

insurance, health benefits, and participation in the Federal

Employees Retirement System. The following Web address is provided

for your reference to explore the major benefits offered to most

Federal employees. To find out more visit: Benefit Information.

Other Information:



STATES. FSIS utilizes E-Verify to verify identity and employment

eligibility by providing to the Social Security Administration (SSA)

and, if necessary the Department of Homeland Security (DHS)

information from each new employee's Form I-9 to confirm work

authorization.  E-Verify cannot be used to pre-screen job applicants

or to re-verify current employees and may not limit or influence the

choice of documents presented for use on the Form I-9.  If you have

concern that there has been a violation of the E-Verify program or

you feel you have been discriminated during the verification process

based on your national origin or citizenship status, contact the

Office of Special Counsel at 1-800-255-7688 (TDD: 1-800-237-2515).

For more information on E-Verify you may contact DHS at 1-888-464-



The U.S. Department of Agriculture (USDA) prohibits discrimination

in all its programs and activities on the basis of race, color,

national origin, age, disability and where applicable, sex, marital

status, familial status, parental status, religion, sexual

orientation, genetic information, political beliefs, reprisal, or

because all or part of an individual's income is derived from any

public assistance program. (Not all prohibited bases apply to all

programs.) Persons with disabilities who require alternative means

for communication of program information (Braille, large print,

audiotape, etc.) should contact USDA's TARGET Center at (202) 720-

720-2600 (voice and TDD). To file a complaint of discrimination,

write to USDA, Director, Office of Civil Rights, 1400 Independence

Avenue, S.W., Washington, D.C. 20250-9410, or call (800) 795-3272

(voice) or (202) 720-6382 (TDD). USDA is an equal opportunity

provider and employer. 


This Agency provides reasonable accommodation to applicants with

disabilities. If you need a reasonable accommodation for any part of

the application and hiring process, please notify the agency. 

Decisions on granting reasonable accommodation will be on a case-by-

case basis.


Current Federal Employees must meet the time-in-grade/band

requirement as

specified in 5 CFR 300.604.

How To Apply:

Please read the instructions carefully before calling with

questions.  Thank you!


You must begin the application process online at USAJobs. You will be required

to submit a resume, respond to core questions, and to the online

vacancy questions.


Completed applications include:


1. Your on-line resume. Resumes are entered into USAJOBS.  Resumes

can be copied and pasted into the personal information area of your

application from other word processing documents at any time prior

to 11:59 PM (Eastern Time) on the closing date of the vacancy



2. Answers to all core questions (completed when registering on-line

in USAJOBS and as part of the initial application process).


3.  Answers to all vacancy-specific questions (completed for each



4.  Via fax imaging, providing any supplemental documents needed.


Applicants who do not respond to the on-line vacancy questions and

who do not submit supporting resumes will be rated ineligible.


Questions - click here Common Q & A's About Applying For Federal Jobs on USAJobs.

Required Documents:

Please note - there may be no documentation required.


Faxing Supporting Documentation:


The next step of the application process is to fax all the required

supporting documentation specified in the "Required Documents"

section of this vacancy announcement.  You do not need to have all

of your supporting documentation submitted in order to continue with

the on-line portion of the application process.  Please carefully

follow the instructions below to ensure your supporting documents

are properly faxed and received.  All required documents must be

received by 11:59 PM (Eastern Time) on the closing date of the

vacancy announcement.


***Not all of the document types listed will pertain to you and you

may not have to submit ANY documents; only submit documents needed

to complete your application package.




Please read the instructions carefully before calling with

questions.  Thank you!


1.  If you have previously faxed supporting documentation the status

of those documents will indicate "received". There is no need to

resubmit documents which show a status of received unless you are

submitting an updated copy. (If a document is resubmitted, it

replaces the previous submission, which means the previous document

is no longer available to the human resources office. If you are

adding to, rather than replacing, a previous submission, you must

fax both the old document and the new document for them both to be

accessible to HR.) 


2.  You must use a separate cover sheet for each category of

supporting documentation (i.e., transcripts, SF-50, DD-214). Choose

the document cover sheet(s) you would like to print by selecting the

appropriate check boxes in the Selected Documents column.


3.  Click the [Print Cover Sheets] button. A window will pop up

containing the fax cover sheet(s) you selected. Print the coversheet

(s). NOTE: You must be connected to a printer in order to print the

coversheets. Additionally, you must allow pop-ups.


4.  Once you have reviewed the list of documents and printed any

required fax cover sheets click on [Done]. You will be moved forward

in the application process.


5.  Before faxing your document(s), take care to ensure the document

is legible and all information is complete and signed, if necessary.

Fax only documents which are clear and legible. Original documents

with light or faded print and/or dark or patterned backgrounds will

not be legible upon receipt. Illegible faxed documents cannot be

used for qualification or verification purposes.


6.  Place the corresponding cover sheet on top of the document and

fax the cover sheet and document together to the fax number

specified on the cover sheet. NOTE:  If you are faxing documents

from more than one category of supporting documentation, you must

submit them with the appropriate cover sheet. EACH DOCUMENT TYPE

MUST BE FAXED SEPARATELY under its corresponding cover sheet. DO NOT


are one type of document; fax all pages of your transcript and other

education-related documents under the transcript cover sheet; the SF-

50 is another document type, if you are faxing more than one SF-50,

fax them all under the SF-50 cover sheet.)


7.  Be sure to save these cover sheets in the event you need to re-

fax your supporting documents. Each fax transmission includes a

unique identification number and bar code, which ensures your

document, is processed correctly.


8.  You will receive an e-mail confirming the fax has been

successfully received by Human Resources. You should retain your e-

mail confirmation and confirmation of your fax transmittal report as

proof of submission.


Your application will be considered incomplete and YOU WILL BE FOUND

INELIGIBLE if you fail to submit the required documentation as

specified under the required documents section by 11:59 PM Eastern

Time on the closing date of the vacancy announcement.

Contact Information:
Sharon Monahan, SPHR
Phone: 612-659-8602
Fax: 000-000-0000
TDD: 800-877-8339
Or write:
Food Safety and Inspection Service, USDA
Human Resources Operations
Butler Square West, Suite 420C
Minneapolis, MN 55403
Fax: 000-000-0000
What To Expect Next:

Once your complete application is received we will conduct an

evaluation of your qualifications and determine your ranking.  The

most highly qualified candidates will be referred to the hiring

manager for further consideration and possible interview.  We expect

to make a selection within 45 days of the closing date of this





During this process, WE WILL UPDATE YOUR status FOR EACH VACANCY ON

THE USAJOBS WEB-SITE.  To view your status, login to My USAJOBS (Tab

on USAJOBS Web-Site).  Please do not contact for status.

EEO Policy Statement:
Reasonable Accommodation Policy Statement:
Veterans Information:
Legal and Regulatory Guidance:
USAJOBS Control Number: 1736306

Control Number: 84645420


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.





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