Sr Tech, Infectious Diseases & Food Safety - Silver Spring, MD

 

 

Association of Public Health Laboratories

Silver Spring, MD

Position Summary

The Senior Technician - Infectious Diseases & Food Safety Programs provides basic and intermediate level administrative support to the Infectious Disease and Food Safety scientific programs within the Association and to other areas as needed. The Senior Technician works on behalf of and in collaboration with APHL members, staff, and partner organizations to create and disseminate information, organize all aspects of successful meetings and teleconferences, and arrange travel. This position reports to the Director of Infectious Disease and Food Safety Programs, under the overall supervision of the Senior Director for Public Health Programs, and works closely with the Senior Advisor for Scientific Affairs.  The staff person will be located in the APHL Silver Spring office.

 

Responsibilities Include:

As part of the ID-FS Team at APHL, the Senior Technician:

1.      Provides administrative and clerical support for the relevant scientific programs.

2.      Provides logistical support and coordinates travel arrangements for APHL staff

3.      Supports program conferences, meetings and training projects by:

a.       Providing on-site support for conferences and meetings when requested, either in the Silver Spring office or at other venues.  

b.      Assists in production and distribution of conference handouts, folders, marketing materials, and proceedings.

4.      Manages the logistical details for program teleconferences, such as scheduling the bridges, notifying the participants, sending out the agendas, etc.

5.      Assists in formatting electronic surveys, collecting and validating survey data, and generating relevant reports regarding infectious disease, preparedness and food safety issues.

6.      Transcribes minutes and summaries from handwritten notes and distributes the same to the relevant staff in a timely fashion.

7.      Organizes and maintains own paper and electronic files in order to complete work in an organized fashion.

8.      Responds to requests for materials and information about program activities in writing, by phone and by email.  Provides members and partners with appropriate information regarding program activities.  

9.      Prepares and distributes documents, correspondence, reports, forms, training materials, graphics, etc for the Association. Prepares presentations about APHL activities for others to deliver at conferences and seminars

10.  Assists in the ordering of supplies for ID-FS and EPR staff.

11.  Routinely relieves Receptionist for breaks and lunch.  May serve as back up Receptionist when Receptionist is out of the office.

12.  Provides general administrative assistance to all staff, including the Executive Director, the Senior Director for Public Health Programs, and the Senior Advisor for Science, as requested and available.

13.  As is true for all APHL staff, completes other duties as assigned.

 

Employment Standards

 

Education/Experience:  

Any combination of education and experience that would provide the required skills and knowledge for successful performance will be acceptable for application to this position. Typical qualifications would be equivalent to:

?                                 Completion of high school or passing an equivalency exam.

?                                 Minimum of five years experience in an office/ administrative position.

?                                 AA/BA/BS Degree preferred

 

Knowledge of:  

*       Computer programs such as Microsoft Office Suite required. Familiarity with Share Point preferred.  

*       Administrative tasks requiring organization and record keeping

*       Correct English usage, spelling, grammar, punctuation, and word meaning.

 

Required skills:  

*       Customer relations skills

*       Providing group meeting and travel logistics

*       Proficient in typing and word processing, proofreading, reading and writing comprehension

*       Excellent verbal and written communication skills, as well as mathematical computations

*       Ability to work independently as well as in a team setting

*       Ability to organize work tasks and complete the same within assigned timeframes

*       Capable of handling multiple priorities in periods of heavy workloads and tight deadlines

 

Travel:

*       Small amount of travel may be requested within the United States 

 

APHL Level: Senior Technician

 

Physical Demands:

The physical demands described here are representative of those that must be met by a colleague to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

While performing the duties of this job, the colleague is required to sit for long periods at a time; type using a computer keyboard; visually read information off of a computer monitor; talk, hear, and orally communicate information over the telephone.   Specific vision abilities required by the job include close vision and color vision and the ability to adjust focus.

 

Work Environment:

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

 

While performing the duties of this job, the employee could be exposed to outdoor weather conditions prevalent at the time.  The noise level in the work environment may vary from light to moderate depending on the location.

 

CRITERIA FOR PERFORMANCE EVALUATION:

Performance evaluation will be based on the abilities in meeting the criteria outlined herein.

 

POSITION REPORTS TO:

 

Director of Infectious Disease and Food Safety Programs

 

JOB DESCRIPTION STATUS:

 

The duties and responsibilities listed in this job description are illustrative ones anticipated for this position.  Other duties and responsibilities may be assigned as required. Association of Public Health Labs (APHL) reserves the right to amend or change this job description to meet the needs of its programs.  This job description and any attachments do no constitute or represent a contract.

Please submit cover letter, resume and salary requirements to jobs@aphl.org for consideration.

Apply Here

 

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